VoIP can clean up the office and save money

VoIP can clean up the office and save money

Voice over Internet Protocol (VoIP) could help businesses save on office space and running costs, a new report has suggested.

The findings, put together by VoIP Review, suggest three particular reasons why VoIP can be such an effective system within the workplace.

One reason is the advantage of VoIP extensions, which the report claims have become an increasingly popular feature across the country.

Current extension systems use analogue technology to connect calls, which requires a great amount of wiring and can also be costly to maintain.

In contrast, VoIP extensions only require an internet connection, which can often be done wirelessly.

This gives it an extra sense of flexibility, as it immediately becomes easier to establish or remove extensions within the office. All that is required is an online request to the provider, and the changes can be made quickly and easily.

If an extension within a traditional system needs to be altered, companies often have to hire specialists to ensure that the job is done properly, which can be a time-consuming and expensive process.

Another advantage outlined in the report is the fact that the office can be made to be truly mobile, as many VoIP providers also offer specific apps for use with office smartphones, laptops or tablet devices.

This creates an ideal working environment for remote employees, who can program the system to divert calls to their mobile or home phone when they are not in the office.

When more staff members are working remotely, in-office costs such as air conditioning and electricity are substantially reduced.    

Finally, one of the main contributors to a high phone bill for a company is the traditional fax machine, which again uses analogue phone lines in order to send and receive messages.

VoIP allows the implementation of IP faxing, which also only requires an internet connection, to send either a traditional paper fax or as an email attachment.

 This cuts costs on office supplies such as ink and paper, and helps to minimise the amount of clutter around the workplace.